Choose what you need to keep
Start with the files that matter: family photos, documents, current invoices, client records or work in progress. Make a short list of where they are stored. Do not forget files saved outside your usual Documents folder.
For a business, some data may live inside an application rather than in a normal folder. Ask how that application is backed up and what you would need to restore it.
Find the actual backup
Identify the service or device doing the backup. Look for the most recent successful run, the folders included and any warnings. A configured schedule is not the same as a successfully completed backup.
Cloud synchronisation can keep files available across devices, but it may also copy a deletion or unwanted change. Find out whether your service provides version history, deleted-file recovery or a separate backup. Check how long those options last.
Recover one file safely
Choose a non-sensitive test file. Follow your backup provider’s instructions to restore it to a separate folder, rather than overwriting the original. Open it, check its contents and check the date.
If you are unsure about the restore process, stop and ask for help. On business systems, obtain permission before testing. Avoid recovering production databases or replacing live files as a first test.
Think about the failure you are preparing for
If the laptop disappears, can you still access the backup? If your main account is locked, do you have a safe recovery path? If an external drive stays connected, could an unwanted change affect both copies?
Different problems call for different arrangements. Protect the backup account with appropriate sign-in security and consider separate copies suited to your situation. Keep recovery information safe.
Write down what you learned
Record the test date, the source of the restored file and any gaps in coverage. Repeat checks when you change devices, accounts or the files you work with.
A successful test gives you useful evidence for that file and that point in time. It does not guarantee that every file or future backup can be recovered.
Get a second pair of eyes
If you do not know what is backed up, a Backup & Recovery Review can help you understand the arrangement and discuss a safe test. Bring a list of the photos, documents or business files you most want to protect.
Further reading
For broader guidance, see these official resources:
General information, not a complete assessment of your environment. Provider settings and instructions can change.